CAPTURE DATA using google drive
Consider putting this information into your end-of-year report
Over the past five years I've tweaked my drop-in data collection form. Originally I had students fill it out themselves (see left), but that proved too unwieldy. Here's a link to the form I'm currently using to track my unscheduled sessions. This is outstanding information to have for your end-of-year report
Here's a way to track data using Google Docs (in my case) on my Samsung tablet. I created this form to fill out when a kid comes to my office and it is either a) a student who is not on my caseload, or b) a crisis intervention with one of my regular kids.
The one bit of information I won't get from this is the amount of time I spend on these unscheduled sessions, but I figure I'll worry about that next year. By just collecting this info I'll be way ahead of the game for now.
A perk of Google Docs is that when the wireless reception in my office gets squirrelly, I can still access this form on my desktop computer. So far a couple of quite upset kids have been happily distracted by sitting at my desk, picking out a pair of my funky reading glasses to wear, and clicking away on this form. My favorite response so far to "What is happening?" was from a first grade girl: "I'm grumpy."
***UPDATE: While the above Google Doc has been quite helpful, I've found that it doesn't quite cover all the data I'd like to have (like how much extra time I 'm having to spend with kids in crisis, and how that impacts my delivery of services to students who are on my schedule). This information is really important to have in case administrators or parents want to know why I'm not always able to see everyone I'm scheduled to see. That said, the simple tallying this year of the number of extra sessions I've had with students and how many general ed kids have requested to see me has been really eye-opening. With seven weeks left of school, I've had 518 extra sessions, and 48% of those have been with kids not on my weekly caseload!
End-of-Year Teacher Survey
Of course teacher input is crucial for assessing whether or not we are providing services in a way that they find helpful and user-friendly. Since this is the end of my first full year in my new district, I figured it would be a perfect time to see if my teachers think I'm accessible, collaborative, and communicative. See the whole thing on my blog here. I used to have it so that you could copy the form to your own Google Drive and then edit it for your own use, but people kept changing my original and it was taking me forever to keep changing it back. Ain't nobody got time for that. So unfortunately, you'll have to make yours from scratch—but feel free to use any of my questions or format that seem useful.